Education Use Case

Whether you work within a local school or a large university, scheduling is always a primary concern. Being able to provide the appropriate level of access to faculty, students and guests is a key concern. Being able to track room usage for analysis or billing is also important. Here are just a couple of ways in which Innobate's Resource Scheduling solution has been used to solve education related scheduling problems.

Schools

Scheduling practice times and sporting events on various fields and courts can be a nightmare. Most school halls always seem to generate conflicts with practices, rehearsals, concerts and plays. On top of all of this, there are usually many people involved in reviewing requests and making approvals. Keeping all these schedules up to date is an impossible task.

With Innobate's Resource Scheduling solution, everyone can view the same schedules because access to the schedule is always real-time. Accessibility is never a problem, because the solution can be internet enabled, which allows users to schedule activities from school, work or home. Security is never a problem because each user can be granted access based upon their needs.

Imagine, coaches being able to see which fields are available at a glance. Parents being able to find out where their child has practice, without calling the office. All of this while still maintaining control over who is using your resources. Multiple methods are available out of the box to allow users to submit requests and receive approval notifications online.

Universities

Higher Education has long known the benefits achieved through efficient scheduling of classrooms. However, these institutions are facing new challenges in scheduling, caused by an increase in remote learning. Distant learning classes require scheduling of rooms and equipment across multiple locations and time zones. Students are always looking for easier ways to request the use of available space. Innobate services web based solution provides a benefit in both of these scenarios.

Because the resource scheduling is Wide Area network (WAN) based, a scheduler in Auckland can easily book resources in Waikato. This allows multiple rooms to be booked in a single step, such as when a class is broadcast to multiple locations. Equipment can also be booked using the same process.

Even the busiest campuses have extra room capacity, especially in the evenings. Often students request the use of these spaces on campus to hold organizational meetings or just meeting with a study group. Often, a student may have to make several requests to different organizations in order to find available space. With Innobate's Resource Scheduling solution all campus room space can be tracked within a single database. By using group security, individual departments can still maintain control over their space and approve requests. Students have one central method for requesting room space. Maintaining class schedules is easy using the import process to load classes for each semester.